Travel Reimbursements

Students

In order to receive student/trainee project related travel reimbursements a student must first submit a request for support from their program.  For information on trainee funding support, including travel support, eligibility and application deadlines, go to the Resource Allocation Program for Trainees website http://meded.ucsf.edu/raptr

Directions for most GHS programs

  • To receive reimbursement for your travels, you must provide: 
  • Original receipts for any expense over $75. For expenses below $75, provide a log of the date, item purchased, cost, and if a meal, individuals present 
  • Proof of payment such as credit card statements (black out your card # except the last 4 digits) 
  • UC ID number or Social Security number 
  • Address to send check 
  • Put all receipts in date order 
  • Tape them to paper and write a short note date, what for, and amount if hard to read.  For the environmentally conscious, it is fine to use the back of scrap paper; accounting prefers more pages with legible notes to a collage of receipts. 
  • For items that you do not have a receipt for, please fill out a Declaration of Missing Receipts 
  • For currency conversion, go to http://www.oanda.com/convert/classic and use the first day of your trip 
  • Fill out a TEV form 

Last updated: March 17, 2015